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Streamlining Data Protection: Our Journey with RDS Backup Solutions on AWS Cloud

Posted By : Praveen
29 February, 2024

Background

Client portal is responsible for conducting civil services examinations and recruitment for various government posts in the state. Client primary objective is to select suitable candidates for various administrative and civil service positions within the state government.
Notifications and Advertisements
Online Application
Application Tracking
Admit Card Download
Results and Merit Lists
Updates and Notifications

Challenges

Portal generates a significant amount of data every year including Candidate records (Every year around 1 Lakh candidates apply), administrative information, and more. Managing and storing this data securely and efficiently on on-prime was a challenge. They have experienced hardware failure, data center outage in their past because of that candidate troubled many times filing the same form again and again & this led to significant loss in data integrity and sometime time complete data loss. If this challenge was not addressed that time will impact its User Trust & Reliability.

Client workloads rely on vast datasets within Amazon RDS. The challenge was to create a robust backup strategy that ensured data integrity and met compliance requirements. Moreover, this strategy needed to be executed during a window when no updates were occurring, minimizing any potential disruption.

Solutions Offered:

InSphere schedule pre-sales activity with the institution and identify various parameter for assessment:

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Determine the specific reasons for migration
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Identify Workloads based on the criticality, dependencies, and resource requirements
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Evaluate the current infrastructures that include
• Servers to be moved
• Database size, type and estimated yearly incremental volume
• Running applications, tools, and OS
• Total Disk Volume
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Frequency of Backup

Client agreed for the “lift and Shift” hence keeping in mind the criticality of the application, we “lift and shift” the WEB application and database on two different machines. We create a life cycle policy for RDS and set the automatic backup retention period. Other than that, we configured services like CloudWatch & CloudTrial to monitor the CPU & RAM utilization of the machine.

To take the RDS backup our solutions leveraged the following components- EventBridge, Lambda Function, EC2 Instances & S3 bucket. The implementation of this backup solution yields several key benefits: Long-Term Data Retention (Six months), Data Integrity, Minimal Disruptions, Compliance.

Outcome:

The migration and implementation of a robust backup strategy for the client has resulted in significant improvements across several key metrics

  • Data Integrity Improved by 75%
  • Data integrity issues are reduced, ensuring more reliable and accurate data management.
  • Backup Completion Time Reduced by 45%
  • Backup completion time decreased,enhancing efficiency and minimizing disruption.
  • Uptime and Availability Improved by 9.99%
  • Uptime and availability increased , providing a more reliable service for users.
  • Cloud adoption none other than address previous challenges, but achieved several other benefits as well. By embracing cloud technology, institutions significantly reduce their IT infrastructure costs by eliminating the need for physical servers and hardware maintenance. Additionally, it has enabled seamless scalability and flexibility, allowing businesses to easily adjust their resources based on demand and growth.
  • With the AWS-powered backup process, the organization is equipped to maintain data consistency and meet compliance standards while ensuring minimal disruption to ongoing operations. This endeavour underscores the importance of proactive data management in today's digital landscape.

Benefit:

Cloud adoption none other than address previous challenges, but achieved several other benefits as well. By embracing cloud technology, institutions significantly reduce their IT infrastructure costs by eliminating the need for physical servers and hardware maintenance. Additionally, it has enabled seamless scalability and flexibility, allowing businesses to easily adjust their resources based on demand and growth.

With the AWS-powered backup process, the organization is equipped to maintain data consistency and meet compliance standards while ensuring minimal disruption to ongoing operations. This endeavour underscores the importance of proactive data management in today's digital landscape.

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